• Administrative Assistant - DWI/Probation

    Location
    US-NM-Hobbs
    Department
    DWI/Probation
    Starting Rate
    USD $16.24/Hr.
  • Overview

    Team up with Lea County!

    What do we do?

    Our purpose is to make a difference in the community, to make Lea County a better, safer, and more enjoyable place to live. And it’s our employees who make that happen. Our employees serve in positions as diverse as clerk, administrative assistant, accountant, attorney, detention officer, engineer, IT professional, maintenance technician, mechanic, heavy equipment operator, law enforcement officer, supervisor, and manager, to name only a few.

    What do we have to offer you?

    Challenging opportunities to serve your community and make a difference, a diverse and dynamic work environment, plus a full range of benefits; including competitive pay, professional development opportunities, health, vision and dental insurance, vacation, holidays, sick, and military leave time, a retirement program, and more.

    What can you bring to us?

    In order to meet tomorrow’s changing realities, we are constantly seeking outstanding employees who can help us improve our systems, processes, and technologies - today. 

    Essential Duties

    ESSENTIAL DUTIES:

    • Under the direction of the DWI Program Coordinator, this position will perform a variety of administrative/clerical and general office duties, which may include but are not limited to: opening and closing the office; answering telephones; handling incoming and outgoing mail and electronic communications; typing, copying and filing documents; typing correspondence.  Will also be required to assist with screening and tracking of DWI offenders, to include fee collection and delivering deposits to the Lea County Treasurer’s Office.

     

    • Will attend monthly DWI Advisory Board meetings and take meeting minutes. Attendance may also be required at other professional meetings at the direction of the DWI Coordinator.

     

    • Responsible for gathering data on Prevention, Compliance, and Treatment and assisting Coordinator with quarterly reports. Responsible for tracking inventory and supplies, and assisting Coordinator with tracking employee development and training.

     

    • Will be cross-trained in Prevention, Screening, and Compliance to fill-in or help manage growth in those components. May require court appearances, attendance at prevention events, and screening of incarcerated offenders.

     

    • The functions of the DWI Administrative Assistant are not limited to those set forth above. The employee will perform such functions, duties or assignments as given by a supervisor, consistent with ability, background, and expertise.

    Qualifications

    Education:

     

    • High school diploma or GED required.
    • Administrative training or certification preferred.
    • Specialized training/experience in client screening and tracking preferred.

     

    Experience:

    • Two to four years in administrative/clerical preferred; at least one year required.
    • Experience with client contact and file management strongly preferred.
    • Experience with high risk or confrontational clients and familiarity with the judicial process strongly preferred.

     

    Certifications, Skill, and Licenses:

     

    • English language oral and written communications abilities required.
    • Valid New Mexico driver’s license.
    • Computer literacy required; knowledge of word processing, database management, and spreadsheet software.
    • Knowledge or ability to learn computer-assisted DWI screening and tracking programs.
    • Good communication and public relation skills required.
    • Bilingual (English/Spanish) strongly preferred.

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